Workflows

Workflows connect workers to work. Each workflow says: “this worker needs to do this work at this site, following these requirements.”

Creating a workflow

1. Go to Workflows in the sidebar
2. Click New Workflow
3. Select a worker
4. Select a thing (site, equipment, etc.)
5. Attach requirements (checklists, photo requirements)
6. Set priority and due date

The worker receives the workflow immediately on their phone.

Workflow lifecycle

• Pending — assigned but not yet started
• Active — worker has begun capturing events
• Complete — all requirements met
• Archived — removed from active view (kept for records)

Monitoring progress

Managers can see:

• Which workflows are active
• How many requirements are complete
• When the last event was captured
• Worker location at last capture

Recurring workflows

For regular work (daily inspections, weekly maintenance), create recurring workflows. Proofwork automatically generates new workflows on schedule.